Board of Directors
Meeting Minutes
DATE: 12/17/25
EFC Community Room, 1341 W. 26th
Shari Gross called the meeting to order at 5:33 pm.
Attending:
✅ President - Shari Gross
✅ Vice President -Kevin Schaaf
Treasurer - Colleen Daisley
✅ Secretary - George Kilbert
Directors:
✅ Liz Bugbee
✅ Derek Golembeski
✅ Amanda Gates
✅ Sarah Parker
✅ Amanda Kleckner
Staff Personnel:
✅ Chief Executive Officer/General Manager - LeAnna Nieratko
Guests: 1 member-owner(s) in attendance.
Member Owner Comments: No member-owner comments were made.
Review of Last Month’s Minutes: Liz Bugbee
Motion was made by Derek Golembeski to accept the minutes as written,
Sarah Parker seconded. Motion passed.
Treasurer's Report: Colleen Daisley
There were twenty-one new members and two requests for return of investment.
The committee met on December 10th at noon to review last month's financials before the board meeting. The meeting included a review of last quarter’s profit and loss statement and a discussion of the cash-on-hand compliance plan.
The next finance committee meeting will be on January 21 at noon.
Motion was made by George Kilbert to accept the Treasurer’s Report, Amanda Gates seconded. Motion passed.
CEO/GM Reporting: LeAnna Nieratko
CEO/GM Report:
LeAnna notified the board of a restructuring of the administrative team that is in the works following a recent employee departure. LeAnna assured the board that employees were provided clarity on which managers/administrative leaders were available to address their questions & concerns.
LeAnna reported that Sales were up in November following a very strong bulk sale (+5.35%) as well as a strong Thanksgiving eve (+2.1%). Additionally, some departments carried the results, including produce (+15%), bulk (+11%), and frozen (+5%).
CEO/GM Policy Review:
B1 - Financial Condition | LeAnna reported compliance with all sections of the Financial Condition policy, except B1.3, which addresses liquidity. LeAnna presented updates on the Compliance Plan she has been executing since December 2024 to address this.
B3 - Asset Protection | LeAnna reported compliance with all sections of Asset Protection.
Motion was made by Liz Bugbee to accept the CEO/GM report and policy review, Sarah Parker seconded. Motion passed.
Board Policy Evaluation: Shari Gross
Board Policy Review:
D1 - Unity of Control | The board reviewed this policy & reported compliance.
D2 - Accountability of the CEO/GM | The board reviewed this policy & reported compliance.
Motion was made by Kevin Schaaf to accept the Board Policy evaluation & review, Amanda Kleckner seconded. Motion passed.
Board Learning:
Fiduciary Responsibility: Shari presented to the Board a brief review of Fiduciary Responsibility, including the three pillars of Duty of Care, Duty of Loyalty, and Duty of Obedience.
New Business:
Board Conduct Agreements: Shari asked all board members to review and sign the Board Conduct Agreement. George will retain a copy of each agreement in the Board’s shared documents.
Non-Profit Bag Program: Ash Smitham, Marketing Specialist for the EFC shared with the board that the non-profit bag program has raised a total of $6,897. Ash asked for the board’s support with reviewing the non-profit groups that apply to participate in the program.
A motion was presented by George Kilbert to form a new Charitable Giving Committee, Derek Golembeski seconded the motion. All present board members voted in favor of the new committee. George Kilbert will serve as the committee chairperson, with members Derek Golembeski and Sarah Parker. Ash Smitham will act as a liaison for the committee.
Roof Project: A brief conversation was held about the upcoming roof replacement project and the status of possible solar panel installation.
Closure: Next board meeting is January 28 at 5:30pm.
Motion was made by Derek Golembeski to adjourn the meeting, Amanda Gates seconded. The meeting adjourned at 6:30 pm.