Board of Directors
Meeting Minutes
Wednesday, February 28, 2024
EFC Community Room, 1341 W. 26th
Kevin Schaaf called the meeting to order at 5:25pm.
Attending: President - Kevin Schaaf, Vice President -Derek Golembeski, Treasurer - Shari Gross, Secretary - Liz Bugbee; Directors: Amanda Gates, Chauncey Dumbuya Brown, Wren Holquist, Sarah Parker, Colleen Daisley
Staff Personnel: Chief Executive Officer/General Manager - LeAnna Nieratko; IT Manager/Web Developer - Jason Mucio
Guests: No guests in attendance.
Member Owner Comments: No comments at this time.
Review of Last Month’s Minutes: Liz Bugbee
Motion was made by Derek Golembeski to accept the minutes with the correct spelling of Chauney’s name. Chauncey Dumbuya seconded. Motion passed.
Treasurer's Report: Shari Gross
There were 20 new fully paid members and 3 requests for return of investment due to members moving.
CEO/GM Reporting: LeAnna Nieratko
CEO/GM Report: LeAnna presented and reviewed the January report. While reporting that sales are down, it was not as significant as expected given the DT store losses and closure. March is the member drive with themed basket giveaways planned.
B1 - Financial Condition: LeAnna reported evidence of compliance with all parts of the policy with the exception of B1.2 net income. Despite non-compliance, the measures put in place since the last report had a positive effect on net income but the unforeseen issues at the DT store affected any positive gains. Cash balance remains sufficient.
Motion was made by Liz Bugbee to accept the CEO/GM report and policy review. Colleen Daisley seconded. Motion passed.
**Board Policy Evaluation: Kevin Schaaf**
C1 - Governing Style**:** All Board Members reported compliance with all sections of the policy, citing relevant evidence.
Motion was made by Sarah Parker to accept the policy review. Derek Golembeski seconded. Motion passed.
Board Learning: deferred at this time
New Business:
Board Learning Requests: Kevin made a request of the Board to come up with some future education topics. The following were suggested: EFC Department Manager updates; product statement development/update; CBLD classes. Liz will look into the on-demand option that is to be available for CBLD classes.
Document Retention: Liz lead a discussion about how best to organize the documents on the Drive. Kevin and Derek volunteered to help with this process. Jason Mucio talked about the difficulty with storing/moving/editing documents, which is often dependent on who owns the documents and becomes difficult when Board members leave. There are some possibilities for upgrading the Google workspace. He will look into it and the associated cost.
Finance Committee Update: The Finance Committee will meet with the accountants next week.
Nominating Committee: The Board discussed ways to help increase nominee candidates and voter participation. The Committee will consider some events such as “coffee with the Board” and help with in-person voting at the store.
Board Happy Hour: The Board is interested in meeting outside of regular meeting time for a happy hour. Kevin will work on a doodle poll to assess interest and timing.
Closure: Next board meeting is March 27, 2024 at 5:30pm.
Motion was made by Derek Golembeski to adjourn the meeting. Wren Holquist seconded. Meeting adjourned at 6:39PM.