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Board Meeting Minutes Archive

Board of Directors

Meeting Minutes

Wednesday, February 26, 2025

Shari Gross called the meeting to order at 5:30pm.

Attending: President - Shari Gross, Vice President -Kevin Schaaf, Treasurer - Colleen Daisley; Directors: Derek Golembeski, Sarah Parker, Amanda Kleckner, Amanda Gates

Staff Personnel: Chief Executive Officer/General Manager - LeAnna Nieratko; Marketing Manager - Heidi Yeagle; Ash Smitham; Chris Wrobel

Guests: 3 member-owners in attendance.

Member Owner Comments: Member Sarah Baugh stated that she was slightly disappointed that the Community Room is not currently available for rent, but that otherwise she has been very happy with the Co-op. Maggie Gleason asked questions related to potential losses incurred by the downtown store, a pending tax payment to the IRS, and a personnel matter.

Review of Last Month’s Minutes: Liz Bugbee

Motion was made by Sarah Parker to accept the minutes as written. Amanda Gates seconded. Motion passed.

Treasurer's Report: Colleen Daisley

There were 41 new members and 1 request for return of investment. The finance committee met on 2/19/25. LeAnna reported that $7,000 had been borrowed against the line of credit at Erie Bank at cost of $17, as a precautionary measure to ensure cash on hand didn’t dip too low when making payroll.

Motion was made by Amanda Gates to accept the treasurer’s report. Amanda Kleckner seconded. Motion passed.

CEO/GM Reporting: LeAnna Nieratko

CEO/GM Report: LeAnna presented and reviewed the January report. January sales were slightly up versus last year and flat to plan. Cash balance continued to be lower than we would like.
**B1 - Financial Condition:** Non-compliance was reported on Sections B1.2 Net Income and B1.3 Cash on Hand. LeAnna provided a written plan detailing the path to bring both sections back into compliance. All other sections were reported as compliant.

Motion was made by Derek Golembeski to accept the CEO/GM report and policy review. Amanda Gates seconded. Motion passed.

Board Policy Evaluation: Liz Bugbee

C1 - Governing Style: All Board Members reported compliance with all sections of the policy, citing relevant evidence.

Motion was made by Colleen Daisley to accept the policy review. Sarah Parker seconded. Motion passed.

Board Learning: There was no Board Learning this month.

New Business:

Member Linkage Committee: Shari Gross presented information related to boards that have an employee as a member, which was a request made at a previous meeting by a member-owner. The information came from discussion with and material provided by the board’s Columinate consultant, Molly Snell-Larch. As a result of board discussion about the information presented, it was decided that the board will not continue to investigate a possible bylaws amendment regarding employees serving on the board. The Member Linkage Committee will investigate opportunities for the board and employees to interact/cooperate more closely.

Retreat: The board retreat will be held on May 10, 2025, from 12:00 to 4:00 PM at Asbury Woods.

Board Code of Conduct: The board signed 2025 Code of Conduct forms.

Closure: Next board meeting is March 26, 2025 at 5:30pm.

Motion was made by Kevin Schaaf to adjourn the meeting. Amanda Gates seconded. Meeting adjourned at 6:46 PM.

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