Board of Directors
Meeting Minutes
Wednesday, September 27, 2023
EFC Community Room, 1341 W. 26th
Shari Gross called the meeting to order at 5:34pm.
Attending: President - Shari Gross, Vice President - Kevin Schaaf, Treasurer - Derek Golembeski (attending via Zoom), Secretary - Liz Bugbee; Directors: Amanda Gates, Chauncey Dumbaya Brown, Colleen Daisley
Staff Personnel: Chief Executive Officer/General Manager - LeAnna Nieratko; Marketing Manager - Heidi Yeagle, Marketing - Ash Smitham
Guests: No guests in attendance.
Member Owner Comments: No comments at this time.
Review of Last Month’s Minutes; Liz Bugbee
Motion was made by Chauncey Dumbya Brown to accept the minutes as written. Amanda Gates seconded. Motion passed.
Treasurer's Report: Derek Golembeski
Derek reported 16 new full memberships signed this month and only 1 request for return. CEO/GM Reporting: LeAnna Nieratko
CEO/GM Report: LeAnna presented and reviewed the August report. Sales continue to be strong. The Downtown store is accepting GU Gold and students are shopping. Additionally, the POS integration with Gordon’s and Webcart will soon be up and running. Kudos to Ash for creating the new EFC brochure and the year end report.
B1:Financial Condition: LeAnna reported evidence of compliance with all parts of the policy for year’s end.
Motion was made by Liz Bugbee to accept the CEO/GM report and policy review. Colleen Daisley seconded. Motion passed.
Board Policy Evaluation: Shari Gross
**C9:Patronage:** Noncompliance was noted for Sections C9.1, C9.2 and C9.3. The Finance Committee’s failure to meet to review year end statements in order to make patronage recommendations to the Board was cited as evidence of noncompliance. Compliance was reported for the remainder of the policy. As reported previously by LeAnna, there was a delay in finalizing the year end reports and review of reports by the accountants. The Finance Committee will review the reports and the Board as a whole will make patronage decisions, if applicable, per the policy.
Motion was made by Chauncy Dumbaya Brown to accept the policy review. Shari Gross seconded. Motion passed.
Board Learning:
Patronage Primer: Shari sent a resource from Columinate entitled “Patronage Dividends: A Primer” as a resource for the Board should patronage be an option.
Board Education Plan: Shari presented the plan for 2023/24, and asked for a motion to approve. Motion was made by Colleen Daisley to approve the calendar. Amanda Gates seconded. Motion passed.
New Business:
Board Retreat: The Board retreat will be held at Asbury Woods on October 28, 2023 from 12-4pm.
CBLD Program Renewal: Board agreed to renew this valuable program at the same level as last year.
Nominating Committee Report: Four applications have been submitted and candidates will make statements at the annual meeting.
Member Linkage Committee Report/Annual Meeting Update: Annual meeting will be held on October 22, 2023 at 3pm at the 26th Street store. Agenda will be similar to last year and include two member/vendor spotlights. The committee will solidify food options with the Cafe staff, and will surely include coffee cake!
2023/24 Board Calendar: Shari presented the calendar for 2023/24, and asked for a motion to approve. Motion was made by Kevin Schaaf to approve the calendar. Liz Bugbee seconded. Motion passed.
Closure: Next Board meeting/Annual Meeting is October 22, 2023 at 3:00pm.
Motion was made by Colleen Daisly to adjourn the meeting. Liz Bugbee seconded. Meeting adjourned at 6:44PM.
At the conclusion of the Board meeting and Executive Session was held to address CEO/GM compensation and annual performance evaluation.