Board of Directors
Meeting Minutes
Wednesday, June 26, 2024
EFC Community Room, 1341 W. 26th
Kevin Schaaf called the meeting to order at 5:33pm.
Attending: President - Kevin Schaaf, Vice President -Derek Golembeski, Treasurer - Shari Gross, Secretary - Liz Bugbee; Directors: Amanda Gates, Chauncey Dumbuya Brown, Wren Holquist, Sarah Parker, Colleen Daisley
Staff Personnel: Chief Executive Officer/General Manager - LeAnna Nieratko; Marketing Manager - Heidi Yeagle, HR Manager - Chris Wrobel, Marketing Specialist - Ash Smitham
Guests: Three member-owners in attendance.
Member Owner Comments: No comments at this time.
Review of Last Month’s Minutes: Liz Bugbee
The May meeting minutes were reviewed. No additions or corrections were offered. Motion was made by Colleen Daisley to accept the minutes as written. Amanda Gates seconded. Motion passed.
Treasurer's Report: Shari Gross
The membership totals for May are as follows: 21 full; 10 partial, 4 Food for All, 2 requests for return of investment.
Motion was made by Liz Bugbee to accept the Treasurer’s report. Sarah Parker seconded. Motion passed.
CEO/GM Reporting: LeAnna Nieratko
CEO/GM Report: LeAnna presented and reviewed the May report. Sales at 26th continue to be strong and are up 6%. The bulk sale was again the highest volume sale to-date. Cash on hand is at an appropriate level however trending downward. Derek Golembeski asked about what else is being done to help reduce the reduction in cash balance. LeAnna indicated that one of the
best actions is to stabilize labor costs which is a priority. Payroll was at a year low 23% last month. Keven Schaff asked for info on the ERC tax payment timeline. As of this date there have been no notifications about payments and therefore no current timeline.
B6:Staff Treatment and Compensation: LeAnna reported evidence of compliance with all parts of the policy, highlighting the strong human resources and employee policies already in place.
LeAnna also presented additional information regarding turnover which is lower than the national average across all departments.
Motion was made by Shari Gross to accept the CEO/GM report and policy review. Colleen Daisley seconded. Motion passed.
Board Policy Evaluation: Kevin Schaaf
C6: Officers Roles: Derek Golombeski indicated noncompliance with section C6.4 related to the Vice President orienting new board members and greeting guests at the Board meetings. There were no new Board members this year and guests are not always welcomed specifically by the VP. All Board Members reported compliance with the remaining sections of the policy.
Motion was made by Shari Gross to accept the policy review. Wren Holquist seconded. Motion passed.
Board Learning: None at this meeting.
New Business:
Nominating Committee: Derek Golembeski reported that the committee has set the timeline for applications which begins July 1st with applications due on August 15th. Applications are available in the store and online. Public media announcements have been posted. Liz Bugbee suggested that we have a “coffee with the Board” event to meet with member-owners regarding the elections and general Board information. She will send an email to organize this event on the day of the bulk sale, July 24th.
Annual Meeting: The annual Board meeting will be held on October 20th. The committee will meet prior to the next meeting to begin planning.
CCMA Update: Shari highlighted information from the CCMA conference in Portland, ME, including ideas for increasing Board applications and voting as well as recruiting Board applicants. LeAnna’s and Shari’s presentation went very well!
Board Retreat: September 7 or 8 have been suggested for possible dates for the Board retreat. Kevin Schaaf will check with Molly Snell-Larch to see if these dates work for her. He asked that Board members think of ideas for topics.
Closure: Next board meeting is July 24, 2024 at 7:00pm.
Meeting adjourned at 6:35PM.
An Executive session was held immediately following the Board meeting.