Board of Directors
Meeting Minutes
Wednesday, July 24, 2024
EFC Community Room, 1341 W. 26th
Kevin Schaaf called the meeting to order at 5:32pm.
Attending: President - Kevin Schaaf, Vice President -Derek Golembeski, Treasurer - Shari Gross, Secretary - Liz Bugbee; Directors: Amanda Gates, Wren Holquist, Sarah Parker, Colleen Daisley
Staff Personnel: Chief Executive Officer/General Manager - LeAnna Nieratko; Marketing Manager - Heidi Yeagle, Marketing Specialist - Ash Smitham
Guests: Three member-owners in attendance.
Member Owner Comments: No comments at this time. One guest submitted a written question to the Board President.
Review of Last Month’s Minutes: Liz Bugbee
Motion was made by Wren Holquist to accept the minutes as written. Colleen Daisley seconded. Motion passed.
Treasurer's Report: Shari Gross
There were 15 new fully paid members and 3 requests for return of investment.
Motion was made by Sarah Parker to accept the minutes as written. Colleen Daisley seconded. Motion passed.
CEO/GM Reporting: LeAnna Nieratko
CEO/GM Report: LeAnna presented and reviewed the June report. Sales were down however preliminary data shows a positive cash flow and net income. Cash on hand remains adequate. The Finance Committee will meet to review the year end report. There are currently no open positions and all new staff are up and running. A recent health inspection resulted in zero
violations.
A-Ends: LeAnna reported evidence of compliance with all parts of the policy with supporting evidence of the EFC work towards each End. Heidi and Ash presented the Ends 365 report highlighting marketing and promotional initiatives showing commitment to sustainability and community support.
Motion was made by Liz Bugbee to accept the CEO/GM report and policy review. Colleen seconded. Motion passed.
Board Policy Evaluation: Kevin Schaaf
C7: Board Committee Principles: All board members reported compliance with the policy with the exception of C7.1. This policy was discussed at an executive session following the regular board meeting.
Motion was made by Sarah Parker to accept the policy review. Shari Gross seconded. Motion passed.
New Business:
Annual Meeting: The member-linkage committee met to discuss the annual meeting. The meeting will be held on October 20th at the Leaf facility with music provided by Wren’s husband. Heide and Ash will take care of the food, giveaways and signage. Committee members will check in guests and facilitate. Liz reminded the nominating committee to ensure nominees are present. Majestic and Middlefield will be the featured vendors.
Nominating Committee Update: Deadline for nominations is August 15th. Thank you to the board members who tabled in the store today and brought awareness to the upcoming election.
Board Retreat: The suggested date for the retreat is October 12th. Kevin will confirm with Molly and inquire about using Asbury Woods facilities. The topic will be policy governance and the role of the board.
Closure: Next board meeting is August 28 at 5:30pm.
Motion was made by Colleen Daisley to adjourn the meeting. Amanda Gates seconded. Meeting adjourned at 6:20pm.
An executive session followed the regular board meeting.